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System Solutions:
 is constantly monitoring new technology and software in order to
bring the best possible solution. All the systems we work with use non-proprietary databases and formats so
that your information will stand the test of time as new technology emerges. Your information remains portable
and allows for future migration to other systems.
Depending on your needs, we offer turnkey or integrated solutions with a combination of packages to fit the
needs of your organization.
Electronic Content Management - Whether as a turnkey system or used in conjunction
with our front-end capture services, we have an array of solutions that allow you to scan documents, import over
100 different file types and manage this information in a database. Our systems also work with fax management
servers and the latest network based multifunction technology. We also offer either thick client or WEB based
retrieval of documents across your existing LAN, Wan or Intranet or Internet. You can access any document at any
time form any place! No more filing!
Report Management - COLD Software allows you to manage and
store reports generated from your legacy system. This fully automated process makes report archiving and
retrieving easy. Reports can be integrated with the Electronic Documents Management System for easy viewing
of information.
File Tracking - For many of our customers, much of their information is still
on paper. Track the location of paper files, record check in and checkout activity, perform physical audits,
notify users of pending requests, and manages archived files that are stored off-site. File Tracking can also
be incorporated into the Electronic Document Management System and can also include microfilm database
management. No matter what media your information is stored on, you will be able to locate and track the usage
of this information.
Workflow - Many applications require multiple decision points and the ability
to share documents among many users to complete tasks, processes, and procedures. Attempting to accomplish
these types of activities with manual paper based systems can be very labor intensive, prone to error, and
lack accountability. The workflow module streamlines collaboration and accelerates the completion of critical
business tasks which equates to increased operational efficiencies and reduced costs.
E-Forms - A comprehensive Forms Management System provides a quick ROI on a
solution that eliminates the cost of preprinted forms and automates the filing process. This system integrates
with your Electronic Document Management System. Within the system you can create a library of forms that can
be grouped together to form processes. The system also becomes aware of each form that has been generated and
assigns responsibility and due dates for its completion. This automates the filing process. Completed forms
are processed through a document scanner that automatically files them into the right folder and marks it in
the system as being completed. Reports can be generated to show forms that are past due and can be sorted by
responsible party. This makes management of this process easy.
Data Warehouse(ASP) - Our data warehouse solution is a massive, off-site,
ultra-secure repository that can hold every document ever produced by your organization, and allows you
to easily retrieve and deliver any part of that information - anywhere in the world - in an instant.
This capability is delivered to your company without any capital expense or increased administrative
burden. When implemented with our front-end capture services all your information management needs can
be met with no capital expense, labor or software and implementation requirements.
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